Searching for multiple filenames in Lightroom.

I knew it was possible to search for multiple filenames in Lightroom. But recently when I went to search for about 20 filenames I could not get this simple but very powerful time saving search to work. Here is what I did wrong and how the search should be carried out.

My workflow from low res to processing full res selects involves the following. Before sending low res files to client they are renamed with the suffix LR.jpg. e.g. xxxx_xxxx_LR.jpg. So I know that this is a low res file and is easily distinguishable as such. After a client has made their selection of images to process, I am usually sent a text list either in an email or Word document from which I must mark the corresponding raw files to process and supply as full res jpg or tiff. So I usually end up with a text list of filenames not necessarily in numerical order and with the suffix LR.jpg. In order to perform the search of corresponding raw files I need to remove the suffix and add either a space or comma between filenames. I usually use a basic text editor or Apple Pages to do this. This new list can then be copied and pasted into the text search of the Lightroom Grid module.

When a search of multiple filenames is undertaken in Lightroom it is recommended the following parameters should be set:

Text search set to Any Searchable Field & Contains All

This is where things are not as simple as you would expect.

When you use a text editor invisible elements like carriage returns (¶) are added to the document and so when you cut and paste these invisible elements are also copied and pasted along with the visible text. In  my case this would happen and subsequently Lightroom would be unable to search.

This is what I did to remove the hidden returns and add space instead.

From within Pages

  1.  Set View to Show Invisibles
  2. Open the Find and Replace dialog. Tick Whole Words.
  3. In the Find field, insert the return character by typing option-return. You should see “/n” added and all the ¶ highlighted.
  4. In the Replace field, insert a space, then click All. This replaces all newlines with a space, so you’ll have one long line of all your text.

I could then copy and paste this new line of text into Lightroom and find all the correct corresponding filenames.

With large numbers of images and sometimes across different job files this can save a lot of time.

Switching to Mac OS Lion: My experience testing on a separate drive.

For anyone who is contemplating switching to OS Lion and has been delaying this update. Due to the many negative reviews or for fear of losing important software. I have decided to post my experience with testing the new OS on a separate drive. This is by no means meant to be a definitive guide, review or in depth look at the changes to the new OS. I just thought it useful for those that do not know how to test and install on a separate drive or just want to hear a positive reaction to the experience.  I strongly recommend testing the OS first before installing on a mission critical drive.
The steps I took before downloading the new OS were the following:
• Update all software to latest versions
• Create 2 bootable backups of the main volume. (I use SuperDuper which is very easy to use and straight forward)
• I used an external volume lacie 500Gb hard drive. Connected via firewire to test the new OS.
• After creating the clone or bootable backup on the Lacie drive I then restarted the Mac to boot from the Lacie drive.  To do this you just need to hold down the Option key ⌥ while restarting. When prompted I selected the volume I wanted to start up from which was the Lacie clone.
• Once the computer had restarted using the Lacie drive I then used the App store to purchase and download the new OS Lion 10.7.2. I did the download overnight as its about 3gb and would have taken about 3 hours.
• When I returned to the computer there was a window asking me if I wanted to install the new OS. I clicked install and selected the clone Lacie drive to install to. Installation took 30mins.

I could see straight away in the dock software which was no longer going to work (icon covered with no entry symbol) this included:
Dreamwever MX
Epson Scan software for the 3170 model scanner
The following is a list of my  critical software which all appears to be operating well (latest version unless stated);
Filemaker Pro
Photoshop CS5
Lightroom 3
Epson Print Driver for the Stylus Photo 2100
Epson Print CD
Word 2008 v.12.3.0
Expression Media v1.0.3
Omni Focus
Colour Navigator 6

Overall the finder seems snappier and quicker when changing views. Its also less intrusive all icons now seems to be the same colour for folders, buttons etc.
All my settings have remained intact. Although one noticable change is that the sidebar on open finder windows is now reveresed, so that where before I had all my devices listed at the top below my folders and then favourites.  This is now reversed which was little annoying at first. It is possible however to drag devices into the favourites area so actually this is an improvement over the previous design. I also notice that  scrolling up/down using the  wheel on my Wacom mouse and wireless Apple mouse has reversed. Apparently Apple believe that this is more intuitive way to use a mouse. It is possible to change this via System settings > mouse settings.
So far this is as much testing as I have done, but I feel confident that I will not have problems using the new OS. I have also not looked closely at new features.
Drop me a comment if you have any questions or suggestions!

 

Lightroom Catalog Import Error Solution Fix

I recently tried to import some old Lightroom 3 catalogs into my current archive and found that I kept getting the same error message ‘Lightroom could not import this catalog because of an unknown error’ After attempting to try and fix the problem, I found this effective solution on Joe Reifers blog. Read more here Lightroom could not import this catalog because of an unknown error

Essentially before importing a catalog, any offline or missing images must either be removed or brought back online in the catalog you wish to import. Offline or missing images can be found easily by using – Libray > Find Missing Images. Once the missing images are removed or brought back online. The old catalog can be imported into a new or alternative catalog.